The next monthly meeting of the Board of Trustees is scheduled for Tuesday, December 18, 2018 at 5:00 p.m. at the Carnegie Library.
Draft Minutes from the September Board meeting:
Meeting of the Board of Trustees
November 27, 2018, 5:00 p.m., Downtown Library
M I N U T E S
The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on November 27, 2018 at 5:00 p.m. in the Downtown Library. Board members in attendance were Mike Cadden, Dan Mefford, Elizabeth Latosi-Sawin, Alison Schieber, Kyla Ward, Sharon Wasson, Brad Weil, John Welch, and Ingrid Woodbury. Deloris Foster, Jennifer Sanders-Tutt, Crystal Stuck, Marina Trifan, Jen Wildhagen, and Mary Beth Revels were present from the staff. David Cochran and Ann Hoy were present from Cochran Head Vick & Co., P.C. Laura Buhman, Riley Caton, Andrea Cole, Derek Evans, Benjamin Fliegel, Josh Swindler, and Trevor Tutt were present from the public. No one was present from media.
President Ingrid Woodbury called the meeting to order and the roll call was taken.
Under approval of the minutes, Mr. Mefford moved and Ms. Schieber seconded to approve the open and closed minutes of the October 23, 2018 meeting of the Board of Trustees, as presented. All Board members in attendance voted “yes.” Motion carried.
Under approval of monthly expenditures, Dr. Cadden moved, Ms. Schieber seconded, to approve checks #30833 through #30913, payroll checks #10658 through #10694 and October direct deposits. All Board members in attendance voted “yes.” Motion carried.
David Cochran and Ann Hoy from Cochran Head Vick & Co., P.C. presented the 2017-2018 annual financial audit. There were no major issues to report, though Mr. Cochran recommends the library consider switching to full accrual accounting from the modified cash basis it currently uses. Mr. Mefford moved, Ms. Schieber seconded, to accept the 2017-2018 audit as presented. All Board members in attendance voted “yes.” Motion carried.
Mr. Mefford presented the financial reports for the month of October prepared by Liechti, Franken & Young, LLC. He and Ms. Revels met with the accountant the previous week. It was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” Motion carried.
Mr. Mefford presented the October Journal Entries prepared by Liechti, Franken & Young, LLC. It was the recommendation of the Budget/Personnel Committee to approve the adjusting journal entries prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” Motion carried.
Mr. Mefford reported that the Missouri minimum wage will be $8.60 as of January 1, 2019, increasing $0.85 every year until reaching $12.00 on January 1, 2023. Ms. Revels recommends doing away with a grade in the scale and moving four employees to the next grade. This will maintain a 10% difference between each grade in the scale and avoid a $50,000.00 impact to the salary budget this fiscal year. There will be additional funding to allocate to salaries once the final debt payment is made on March 1, 2020. It was the recommendation of the Budget/Personnel Committee to do away with one grade in the salary scale and move four employees to the next grade. All Board members in attendance voted “yes.” Motion carried.
There were no other financial issues.
Under the report of the Director, Ms. Revels reported on the many activities that happened at the library during October including Haunted Library, Friends Annual Book Sale, Foundation events celebrating the 200th anniversary of the publication of Mary Shelley’s Frankenstein, and the Missouri Library Association Conference where Local History Librarian, Jennifer Sanders-Tutt, received an award for excellence in Local History and Genealogy.
Under reports of Committees, Ms. Revels reported that the emergency door and alarm is completely installed at the East Hills Library. Six dying trees were removed from the grounds at the Washington Park Library.
Under old business, Ms. Revels reported that the Board’s Materials and Services Committee will meet the third Tuesday of the month, beginning in January, to assist with reviewing and updating library policies.
There was no other old business.
Under new business, Ms. Revels presented Suspension of Privileges for Health and Safety Reasons Policy for approval. Ms. Schieber moved, Dr. Latosi-Sawin seconded, to approve the policy as presented. All Board members in attendance voted “yes.” Motion carried.
Holiday staff recognition was discussed. Mr. Mefford moved and Mr. Weil seconded to give employees time off in recognition of their work over the past year. Full-time employees will receive 16 hours of floating holiday time, part-time employees will receive 8 hours and pages will receive 4 hours. All Board members in attendance voted “yes.” Motion carried.
Jen Wildhagen, youth services department manager of the Downtown Library, presented information about diversity programming she is interested in providing at the library, including programming specifically for LGBQTIA teens and a drag queen storytime.
There was no other new business.
There was no public comment.
The next meeting of the Board of Trustees will be Tuesday, December 18, 2018 at 5:00 p.m. at the Carnegie Library.
There being no further business, Mr. Weil moved, Ms. Ward seconded to adjourn the meeting. Motion carried.