The next monthly meeting of the Board of Trustees is scheduled for Monday, January 27, 2020 at 5:00 p.m. at the Washington Park Library.
Draft Minutes from the December 17, 2019 Board meeting:
Meeting of the Board of Trustees
December 17, 2019, 5:00 p.m., East Hills Library
M I N U T E S
The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on December 17, 2019 at 5:00 p.m. in the East Hills Library. Board members in attendance were Rosetta Ballew-Jennings, Mike Cadden, Elizabeth Latosi-Sawin, Aaron Powell, Kyla Ward, Sharon Wasson, and Ingrid Woodbury. Brian Kirk and Alison Schieber were absent. Shirley Blakeney, Deloris Foster, Anthony Prawitz, and Mary Beth Revels were present from the staff. Brian Holst was present from Cochran Head Vick & Co. No one was present from the public or media.
President Ingrid Woodbury welcomed all in attendance, called the meeting to order, and the roll call was taken.
Brian Holst presented the library’s annual audit and answered questions from Board members. Dr. Cadden moved and Mr. Powell seconded to accept the 2018-2019 Financial Audit prepared by Cochran Head Vick & Co. All Board members in attendance voted “yes.” Motion carried.
Under approval of the minutes, Dr. Cadden moved and Ms. Wasson seconded to approve the minutes of the November 26, 2019 meeting of the Board of Trustees, as presented. All Board members in attendance voted “yes.” Motion carried.
Under approval of monthly expenditures, Ms. Ward moved, Dr. Cadden seconded, to approve checks #31711 through #31791, November electronic withdrawals, payroll checks #10956 through #10968 and November direct deposits. All Board members in attendance voted “yes.” Motion carried.
Mr. Powell presented the financial reports for the month of November prepared by Liechti, Franken & Young, LLC. There were no concerns noted. Mr. Powell moved that it was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” Motion carried.
Mr. Powell presented the November Journal Entries prepared by Liechti, Franken & Young, LLC. Mr. Powell moved that it was the recommendation of the Budget/Personnel Committee to approve the adjusting journal entries prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” Motion carried.
There were no other financial issues.
Under the report of the Director, Ms. Revels reported that the library will be switching to United Health Care for health insurance coverage as of January 1, 2020. She provided an update on the lawsuit in which the library has been named a party, discussed staff day and grants the library recently received from the State Historical Society of Missouri and FINRA.
Under reports of committees Ms. Revels presented elevator service bids from three companies. Ms. Ward moved and Dr. Latosi-Sawin seconded to accept the bid from Otis Elevator Company. All Board members in attendance voted “yes.” Motion carried.
Under old business, Anthony Prawitz provided an update on buildings and grounds projects at the four branches. He and Brett O’Dell recently worked on a foundation issue at the Washington Park Library related to drainage. He installed new security cameras at the branches with more planned. He is exploring a new monitoring service for the fire alarm system at the East Hills library. He has also been working on the gutter at the back of the East Hills Library.
Under the strategic plan Ms. Revels reported “Your Library, Our Future – Listening Sessions” are scheduled at the library in February. There will be two sessions at each branch between February 3 and 13, 2020. The sessions will be highlighted in the February/March ShelfLife newsletter.
There was no other old business.
Under new business, Ms. Revels presented a revised holiday schedule. Paid holidays would be January 1; Martin Luther King, Jr. Day; Memorial Day; July 4; Labor Day; Thanksgiving; Friday after Thanksgiving; Christmas Eve; and Christmas Day. The library will also be closed on Easter, though it isn’t a paid holiday. Staff will receive two floating holidays each year, 16 hours for full-time staff and eight hours for part-time staff who work 19 hours a week or more. The revision removes Presidents’ Day, Columbus Day, and being closed the Sunday before a Monday holiday. Dr. Latosi-Sawin moved and Mr. Powell seconded to approve the revised holiday schedule as presented. All Board members in attendance voted “yes.” Motion carried.
Shirley Blakeney, Branch Manager of the East Hills Library, discussed the analysis of the East Hills Library’s circulating collection versus the amount of shelf space it uses along with plans to rearrange the shelving and provide more space for the Children’s collection.
There was no other new business.
There was no public comment.
The next meeting of the Board of Trustees will be Monday, January 27, 2020 at 5:00 p.m. at the Washington Park Library.
There being no further business, Ms. Ward moved, Ms. Wasson seconded to adjourn the meeting. Motion carried.