The next monthly meeting of the Board of Trustees is scheduled for Tuesday, February 19, 2019 at 5:00 p.m. at the Downtown Library.
Draft Minutes from the January Board meeting:
Meeting of the Board of Trustees
January 29, 2019, 5:00 p.m., East Hills Library
M I N U T E S
The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on January 29, 2019 at 5:00 p.m. in the East Hills Library. Board members in attendance were Mike Cadden, Dan Mefford, Elizabeth Latosi-Sawin, Alison Schieber, Kyla Ward, Sharon Wasson, Brad Weil, John Welch, and Ingrid Woodbury. Shirley Blakeney, Deloris Foster, and Mary Beth Revels were present from the staff. David Liechti attended from Liechti, Franken & Young, LLC. No one was present from the media or public.
President Ingrid Woodbury had not yet arrived so Vice President Mike Cadden welcomed all in attendance, called the meeting to order, and the roll call was taken.
Under approval of the minutes, Mr. Mefford moved and Mr. Weil seconded to approve the minutes of the December 18, 2018 meeting of the Board of Trustees, as presented. All Board members in attendance voted “yes.” Motion carried.
Under approval of monthly expenditures, Ms. Wasson moved, Dr. Latosi-Sawin seconded, to approve checks #30968 through #31031, payroll checks #10717 through #10737 and December direct deposits. All Board members in attendance voted “yes.” Motion carried.
David Liechti discussed the accrual accounting method versus modified cash basis which is the accounting method the library currently uses. It was the consensus of the Board to continue to use the modified cash basis of accounting.
Mr. Mefford presented the financial reports for the month of December prepared by Liechti, Franken & Young, LLC. He and Ms. Revels met with the accountant the previous week. It was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” Motion carried.
Mr. Mefford presented the December Journal Entries prepared by Liechti, Franken & Young, LLC. It was the recommendation of the Budget/Personnel Committee to approve the adjusting journal entries prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” Motion carried.
Mr. Mefford reported that the Budget/Personnel Committee will be reviewing the library’s wage structure and director review form in the upcoming months.
There were no other financial issues.
Under the report of the Director, Ms. Revels reported that the library is fully staffed in the custodial/maintenance department and the new staff members are all doing well. Dee Zvolanek, Branch Manager of the Downtown Library, is retiring. In March, Jen Wildhagen will take over as Branch Manager and Misty Snider will be promoted to Department Manager of Children’s Services at the Downtown Library. The library received notification of the award of two LSTA grants: the Summer Reading program grant, written by Jen Wildhagen and a continuing education grant for Bethany Barton to attend the Missouri Association of School Libraries annual conference. Ms. Revels submitted a Technology Ladder grant and Jess Gould and Kelsey Weber are both finalizing Spotlight on Literacy grant applications. Award announcements for those grants will be made in April. Ms. Woodbury arrived during the report of the Director.
Under reports of Committees, Ms. Revels reported that the library will be submitting a Request for Proposal for mowing services at the Carnegie, East Hills and Washington Park branches. The snow removal service was discussed. The library is happy with the service but the cost is prohibitive. Ms. Revels was asked to rebid snow and ice removal services after the winter season.
Under old business, Ms. Revels reported that the Board’s Materials and Services Committee will meet at the Downtown Library at 5:00 p.m. on Thursday, January 31, 2019.
There was no other old business.
Under new business, Shirley Blakeney, Branch Manager of the East Hills Library, shared information about tax season and the assistance library staff are able to provide to those seeking forms and help.
Elizabeth Latosi-Sawin presented ten environment-themed posters that were created by senior Graphics students at Missouri Western State University. The posters were previously on display at City Hall and will be displayed next in the library branches. Board members offered suggestions of other places where the posters might be displayed.
There was no other new business.
There was no public comment.
The next meeting of the Board of Trustees will be Tuesday, February 19, 2019 at 5:00 p.m. at the Downtown Library.
There being no further business, Dr. Cadden moved, Ms. Ward seconded to adjourn the meeting. Motion carried.