The next monthly meeting of the Board of Trustees is scheduled for Tuesday, November 27, 2018 at 5:00 p.m. at the Downtown Library.
Draft Minutes from the September Board meeting:
Meeting of the Board of Trustees
October 23, 2018, 5:00 p.m., Washington Park Library
M I N U T E S
The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on October 23, 2018 at 5:00 p.m. in the Washington Park Library. Board members in attendance were Mike Cadden, Dan Mefford, Elizabeth Latosi-Sawin, Alison Schieber, Sharon Wasson, Brad Weil, and Ingrid Woodbury. Kyla Ward and John Welch were absent. Deloris Foster, Karen Schultz, and Mary Beth Revels were present from the staff. No one was present from the public or media.
President Ingrid Woodbury called the meeting to order and the roll call was taken.
Under approval of the minutes, Dr. Cadden moved and Mr. Mefford seconded to approve the minutes of the September 25, 2018 meeting of the Board of Trustees, as presented. All Board members in attendance voted “yes.” The motion carried.
Under approval of monthly expenditures, Ms. Wasson moved, Dr. Latosi-Sawin seconded, to approve checks #30769 through #30831, payroll checks #10636 through #10657 and September direct deposits. All Board members in attendance voted “yes.” The motion carried.
Mr. Mefford presented the financial reports for the month of September prepared by Liechti, Franken & Young, LLC. He and Ms. Revels met with the accountant the previous week. Mr. Weil had several questions that were answered. It was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” The motion carried.
Mr. Mefford presented the September Journal Entries prepared by Liechti, Franken & Young, LLC. It was the recommendation of the Budget/Personnel Committee to approve the adjusting journal entries prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” The motion carried.
There were no other financial issues.
There was no public comment.
Under the report of the Director, Mr. Mefford moved, Ms. Schieber seconded to close the meeting under the authority granted by 610.021 (03) RSMO, to discuss matters pertaining to “Hiring, firing, disciplining, or promoting particular employees by a public government body when personal information about the employee is discussed or recorded.” All Board members in attendance voted “yes.” The motion carried.
Ms. Schieber moved, Mr. Weil seconded to reopen the meeting. All Board members in attendance voted “yes.” The motion carried.
Under the Monthly Report, Ms. Revels reported that the first Local History Week, organized by Jennifer Sanders-Tutt, went well and will be repeated. Both the Haunted Library and Friends of the Library Annual Book Sale were also very successful this year. She reported there will be a Holiday Party for staff and Board and invitations will be sent with details.
Under reports of Committees, Ms. Revels reported a new door was installed in the stacks area at the East Hills Library. The door still needs to have an alarm installed since it is an escape door and does not lock from the inside.
Under old business, Ms. Revels reported on the activities to date with reviewing all of the library policies. Staff will be interviewed to find out their suggestions regarding the overhaul. It was suggested that staff be given a list of policies during the interviews to help with the discussions.
There was no other old business.
Under new business, Ms. Revels presented the Public Services Policy for discussion. The review centered on the part of the policy that offers parents/guardians the ability to limit their child to checking out juvenile materials only. There were no changes made to the policy.
Karen Schultz, branch manager of the Washington Park Library, reported that the audiovisual equipment upgrade, funded by the St. Joseph Public Library Foundation, is complete. There have not been any building leaks since the tuck pointing projects were completed last year. She showed a bundle of children’s books, all on the same topic, and reported they are popular with children and families.
There was no other new business.
The next meeting of the Board of Trustees will be Tuesday, November 27, 2018 at 5:00 p.m. at the Downtown Library.
There being no further business, Dr. Cadden moved, Ms. Schieber seconded to adjourn the meeting. Motion carried.