The next monthly meeting of the Board of Trustees is scheduled for Monday, March 23, 2020 at 5:00 p.m. at the East Hills Library.
Draft Minutes from the March 2, 2020 Board meeting:
Meeting of the Board of Trustees
March 2, 2020, 5:00 p.m., Carnegie Library
M I N U T E S
The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on March 2, 2020 at 5:00 p.m. in the Carnegie Library. Board members in attendance were Rosetta Ballew-Jennings, Brian Kirk, Mike Cadden, Aaron Powell, Alison Schieber, Kyla Ward, Sharon Wasson, and Ingrid Woodbury. Elizabeth Latosi-Sawin was absent. Deloris Foster, Anthony Prawitz, Audrey Sheets, and Mary Beth Revels were present from the staff. No one was present from the public or media.
President Ingrid Woodbury welcomed all in attendance, called the meeting to order, and the roll call was taken.
Under approval of the minutes, Rev. Kirk moved and Ms. Ward seconded to approve the minutes of the January 27, 2020 meeting of the Board of Trustees, as presented. All Board members in attendance voted “yes.” Motion carried.
Under approval of monthly expenditures, Dr. Cadden moved, Ms. Schieber seconded, to approve checks #31832 through #31891, January electronic withdrawals, payroll checks #10983 through #10995, and January direct deposits. All Board members in attendance voted “yes.” Motion carried.
Mr. Powell presented the financial reports for the month of January prepared by Liechti, Franken & Young, LLC. There were no concerns noted. Mr. Powell moved that it was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” Motion carried.
Mr. Powell presented the January Journal Entries prepared by Liechti, Franken & Young, LLC. Mr. Powell moved that it was the recommendation of the Budget/Personnel Committee to approve the adjusting journal entries prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” Motion carried.
Ms. Revels presented a Paid Time Off (PTO) policy for approval. Discussion ensued and it was decided to omit the maximum accrual amounts as other parts of the policy limit the amount of time an employee can use in a year and the amount paid out upon separation from the library. Ms. Ward moved and Mr. Powell seconded to approve the PTO Policy as amended, to go into effect July 1, 2020. All Board members in attendance voted “yes.” Motion carried.
There were no other financial issues.
Under the report of the Director, Ms. Revels reported on staff training, notary services available at the Downtown and East Hills branches, and vintage gum wrappers and other items of note found under shelving at the Washington Park Library.
There were no reports of committees.
Under old business, Mr. Prawitz provided an update on buildings and grounds projects at the four branches. Lee Grover Construction has begun work at the East Hills Library on the storm sewer and retaining wall projects. Mr. Prawitz is almost done fixing the guttering at the East Hills Library and will soon begin repairing flashing at the Washington Park Library. There are working cameras now in all four branches.
Under the strategic plan Ms. Revels reported on the “Your Library, Our Future – Listening Sessions” held in February. At least one Board member was able to attend all sessions. Two hundred and eight-three survey responses were also submitted. Two Board members previously expressed interest in serving on the long range planning committee and Ms. Revels was advised to send an email to determine if additional Board members are interested in serving on the committee.
There was no other old business.
Under new business, Audrey Sheets, Branch Manager of the Carnegie Library, discussed plans for improving the Children’s area at the branch, including talks with Southside Rotary about potential grant funding. She also expressed thanks to the Board for the January pay raises all staff received and explained how it had impacted her personally.
There was no other new business.
There was no public comment.
The next meeting of the Board of Trustees will be Monday, March 23, 2020 at 5:00 p.m. at the East Hills Library.
There being no further business, Ms. Schieber moved, Ms. Ward seconded to adjourn the meeting. Motion carried.
Mary Beth Revels