2019-2020 Board Members
Ingrid Woodbury, President
Mike Cadden, Vice President
Elizabeth Latosi-Sawin, Secretary
Aaron Powell, Treasurer
Rosie Ballew-Jennings
Brian Kirk
Alison Schieber
Kyla Ward
Sharon Wasson

The next monthly meeting of the Board of Trustees is scheduled for Tuesday, December 17, 2019 at 5:00 p.m. at the East Hills Library.

Draft Minutes from the November 26, 2019 Board meeting:

ST. JOSEPH PUBLIC LIBRARY
Meeting of the Board of Trustees
November 26, 2019, 5:00 p.m., Carnegie Library

M I N U T E S

The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on November 26, 2019 at 5:00 p.m. in the Carnegie Library.  Board members in attendance were Rosetta Ballew-Jennings, Mike Cadden, Brian Kirk, Elizabeth Latosi-Sawin, Aaron Powell, Alison Schieber, and Sharon Wasson.  Kyla Ward and Ingrid Woodbury were absent.  Deloris Foster, Audrey Sheets, and Mary Beth Revels were present from the staff.  David Cochran was present from Cochran Head Vick & Co. No one was present from the public or media.

Vice President Mike Cadden welcomed all in attendance, called the meeting to order, and the roll call was taken.

Under approval of the minutes, Mr. Kirk moved and Ms. Wasson seconded to approve the minutes of the October 22, 2019 meeting of the Board of Trustees, as presented.  All Board members in attendance voted “yes.”  Motion carried.

Under approval of monthly expenditures, Ms. Schieber moved, Mr. Powell seconded, to approve checks #31602 through #31710, October electronic withdrawals, payroll checks #10935 through #10955 and October direct deposits.  All Board members in attendance voted “yes.”  Motion carried.

Mr. Powell presented the financial reports for the month of October prepared by Liechti, Franken & Young, LLC.  Mr. Powell worked with the accountant to reconfigure some of the financial reports so they provide more information in a clearer format. Board members confirmed they like the new reports. Mr. Powell moved that it was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC.  All Board members in attendance voted “yes.”  Motion carried.

Mr. Powell presented the October Journal Entries prepared by Liechti, Franken & Young, LLC.  Mr. Powell moved that it was the recommendation of the Budget/Personnel Committee to approve the adjusting journal entries prepared by the office of Liechti, Franken & Young, LLC.  All Board members in attendance voted “yes.”  Motion carried.

There were no other financial issues.

Under the report of the Director, Ms. Revels reported on a lawsuit in which the library has been named a party, the Friends of the Library annual fall book sale, spooky programming at the library in October, and the Library Foundation’s annual fundraiser.

Under reports of committees Ms. Revels presented bids for the East Hills Library storm sewer and retaining wall construction projects.  Three bids were received, all from general contractors.  Ms. Schieber moved and Mr. Kirk seconded to accept the low bid from Lee Grover Construction at a cost of $165,578.00 for both projects.  All Board members in attendance voted “yes.”  Motion carried.

On behalf of the Materials and Services Committee, Ms. Schieber presented “Policy for Weather or Emergency Closure of Library Branches” to replace “Guidelines for Decision-Making and Notification of Staff in Situations When One or More Library Facilities is Inaccessible, Uninhabitable, or Unsafe.”  Ms. Schieber moved that it was the recommendation of the Materials and Services Committee to approve the “Policy for Weather or Emergency Closure of Library Branches” and retire “Guidelines for Decision-Making and Notification of Staff in Situations When One or More Library Facilities is Inaccessible, Uninhabitable, or Unsafe.”  All Board members in attendance voted “yes.”  Motion carried.

Mr. David Cochran arrived and provided a report on the library’s annual audit.  Brian Holst, who worked on the audit plans to attend the December meeting and provide a detailed report so that the Board can accept the audit.

Under old business, Ms. Revels reported she expects there to be bids for elevator maintenance service for the four branches at the December meeting.

Under the strategic plan Ms. Revels reported she expects to start listening sessions at the branches in January.

There was no other old business.

Under new business, Audrey Sheets, Branch Manager of the Carnegie Library, discussed programming at the branch.

There was no other new business.

There was no public comment.

The next meeting of the Board of Trustees will be Tuesday, December 17, 2019 at 5:00 p.m. at the East Hills Library.

There being no further business, Mr. Kirk moved, Ms. Wasson seconded to adjourn the meeting.  Motion carried.

Elizabeth Latosi-Sawin
Secretary