The next regular monthly meeting of the Board of Trustees is scheduled for Thursday, June 15, 2023 at 6:30 p.m. at the Downtown Library.
Minutes from the April 20, 2023 Board meeting:
Meeting of the Board of Trustees
April 20, 2023, 5:30 p.m., East Hills Library
M I N U T E S
The Board of Trustees of the St. Joseph Public Library met on April 20, 2023 at 6:30 p.m. at the East Hills Library. Board members in attendance were Rosetta Ballew-Jennings, Joshua Bachman, Mike Cadden, David Jordan, Brian Kirk, Elizabeth Latosi-Sawin, and Tona Williams. Bobbie Cronk and Kyla Ward were absent. Shirley Blakeney, Jessica Poet and Mary Beth Revels were present from the staff. No one was present from the public or media.
President Rosetta Ballew-Jennings called the meeting to order and the roll call was taken.
Under approval of the minutes, Ballew-Jennings reported there were two corrections to the minutes. Bachman moved and Cadden seconded to approve the minutes of the March 16, 2023 meeting of the Board of Trustees as corrected. All Board members in attendance voted “yes.” Motion carried.
David Jordan presented the financial reports. Kirk moved and Ballew-Jennings seconded to approve checks #34021 through #34100, March electronic withdrawals, direct deposits, and journal entries. All Board members in attendance voted “yes.” Motion carried.
David Jordan reported that he and Mary Beth Revels spoke to accountant Tim Gawatz and there was nothing new to report. All of the budgeted tax revenue has been collected so revenue will end the year higher than budgeted. Expenses will likely also be higher than budgeted due to the purchase of a new van and system repairs at the Downtown Library. Kirk moved and Cadden seconded to approve the monthly financial reports prepared by library staff and the office of Liechti, Franken, Hilsabeck & Gawatz, LLC. All Board members in attendance voted “yes.” Motion carried.
Mary Beth Revels proposed that the Shirley Bradley trust fund be closed, all the funds having been spent. Latosi-Sawin moved and Cadden seconded to close the account. All Board members in attendance voted “yes”. Motion carried.
There was no other financial business.
Under reports of committees, Brian Kirk reported on behalf of the Personnel Committee that there was nothing to report.
David Jordan reported that the Budget Committee met on April 11, 2023. Tax revenue will be budgeted to the estimated total received this year. The Missouri Legislature has not taken their final vote on state aid monies yet. A step increase for staff and a custodial position at the East Hills Library is included. The Budget Committee will meet again in May and present the budget to the whole board by the June meeting.
Mary Beth Revels informed the Board that the nominating committee will be meeting soon; Elizabeth Latosi-Sawin is not eligible to serve again, but Mike Cadden and Brian Kirk are eligible. The board should be thinking about who to nominate and who would like to serve as officers next year.
There were no other reports of committees.
Under old business, there was nothing new to report on the long range plan.
There was no other old business.
Under new business, Shirley Blakeney spoke about SJPL’s seed library, how seeds are received, how popular they are for patrons, and the impact they have for our community.
There was no other new business.
Mary Beth Revels gave the Director’s Report. The preparation for the migration to the Missouri Evergreen Consortium is going well. Staff had in-person training earlier in April. The Secretary of State’s new administrative rule is going into effect soon and the library must be in compliance by July 31st. Circulation numbers are continuing to increase. Anthony Prawitz, facilities manager, will likely be off for an extended amount of time.
Under Board Discussion, the Board discussed the Facilities section of Missouri Public Library Standards. They also discussed current practices regarding challenges to materials.
There was no Public Comment.
The next meeting of the Board of Trustees will be Thursday, May 18, 2023 at 6:30 p.m. at the Washington Park Library.
There being no further business, Cadden moved and Bachman seconded to adjourn the meeting. All Board members in attendance voted “yes.” Motion carried.