2019-2020 Board Members
Ingrid Woodbury, President
Mike Cadden, Vice President
Elizabeth Latosi-Sawin, Secretary
Aaron Powell, Treasurer
Rosie Ballew-Jennings
Brian Kirk
Alison Schieber
Kyla Ward
Sharon Wasson

The next monthly meeting of the Board of Trustees is scheduled for Tuesday, October 22, 2019 at 5:00 p.m. at the Downtown Library.

Draft Minutes from the September 24, 2019 Board meeting:

ST. JOSEPH PUBLIC LIBRARY
Meeting of the Board of Trustees
September 24, 2019, 5:00 p.m., Washington Park Library

M I N U T E S

The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on September 24, 2019 at 5:00 p.m. in the Washington Park Library.  Board members in attendance were Rosie Ballew-Jennings, Mike Cadden, Brian Kirk, Elizabeth Latosi-Sawin, Aaron Powell, Kyla Ward, Sharon Wasson, and Ingrid Woodbury.   Alison Schieber was absent.  Deloris Foster, Anthony Prawitz, and Mary Beth Revels were present from the staff.  No one was present from the public or media.

President Ingrid Woodbury welcomed all in attendance, called the meeting to order, and the roll call was taken.  Everyone introduced themselves.

Under approval of the minutes, Dr. Cadden moved and Ms. Ward seconded to approve the minutes of the August 27, 2019 meeting of the Board of Trustees, as presented.  All Board members in attendance voted “yes.”  Motion carried.

Under approval of monthly expenditures, Ms. Ward moved, Mr. Powell seconded, to approve checks #31490 through #31559, payroll checks #10900 through #10919 and August direct deposits.  All Board members in attendance voted “yes.”  Motion carried.

Under the Commerce debt payment, Dr. Latosi-Sawin moved, Ms. Wasson seconded, to approve the Commerce debt payment.  All Board members in attendance voted “yes.”  Motion carried.

Mr. Powell presented the financial reports for the month of August prepared by Liechti, Franken & Young, LLC.  He and Ms. Revels met with the accountant the previous week. Mr. Powell moved that it was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC.  All Board members in attendance voted “yes.”  Motion carried.

Mr. Powell presented the August Journal Entries prepared by Liechti, Franken & Young, LLC.  Mr. Powell moved that it was the recommendation of the Budget/Personnel Committee to approve the adjusting journal entries prepared by the office of Liechti, Franken & Young, LLC.  All Board members in attendance voted “yes.”  Motion carried.

Ms. Revels reported Jon Binder from Omni Human Resource Management will attend the October Board meeting to present their final report on the Compensation Study.

There were no other financial issues.

Under the report of the Director, Ms. Revels reported on the annual Early Literacy Hot Dog Party and the Drag Queen Story Hour.  Discussion ensued regarding the Drag Queen Story Hour.

Under reports of Committees, Ms. Woodbury reported on behalf the Materials and Services Committee.  Ms. Woodbury presented an edit to the “Meeting Room Policy.”  Ms. Woodbury moved that it was the recommendation of the Materials and Services Committee to edit the “Meeting Room Policy” as presented.  All Board members in attendance voted “yes.”  Motion carried.

Ms. Woodbury presented an edit and renaming of “Guidelines for Public Access to the Internet and Computer Workstations” to “Public Computers and Internet Policy” along with retiring the “Wireless Internet Access Policy.”  Ms. Woodbury moved that it was the recommendation of the Materials and Services Committee to edit and rename “Guidelines for Public Access to the Internet and Computer Workstations” to “Public Computers and Internet Policy” and retire the “Wireless Internet Access Policy.”   All Board members in attendance voted “yes.”  Motion carried.

Ms. Woodbury presented an edit and renaming of “Guidelines for Financial Support of Staff Continuing Education” to “Policy for Financial Support of Staff Continuing Education.”  Ms. Woodbury moved that it was the recommendation of the Materials and Services Committee to edit and rename the “Guidelines for Financial Support of Staff Continuing Education” to “Policy for Financial Support of Staff Continuing Education” as presented.  All Board members in attendance voted “yes.”  Motion carried.

Ms. Woodbury presented an edit recommended by the library’s lawyer to the “Policy on Harassment and Discrimination.”  Ms. Woodbury moved that it was the recommendation of the Materials and Services Committee to edit the “Policy on Harassment and Discrimination” as presented.  All Board members in attendance voted “yes.”  Motion carried.

Under old business, Anthony Prawitz provided an update on buildings and grounds that included a report that he is focusing on moving all of the lighting in the library to LED.

There was no other old business.

Under new business, Ms. Woodbury asked for a volunteer to serve on the St. Joseph Public Library Foundation due to the resignation of Brad Weil.  Discussion ensued.  Ms. Latosi-Sawin moved and Ms. Ward seconded to appoint Rosie Ballew-Jennings to the St. Joseph Public Library Foundation Board, for a term ending June 30, 2020.   All Board members in attendance voted “yes.”  Motion carried.

Ms. Woodbury led a discussion on changing the meeting night from the fourth Tuesday to the fourth Monday of the month.  Ms. Ward moved and Dr. Cadden seconded to move the regular monthly meeting to the fourth Monday of the month beginning in January, 2020.  All Board members in attendance voted “yes.”  Motion carried.

There was no other new business.

There was no public comment.

The next meeting of the Board of Trustees will be Tuesday, October 22, 2019 at 5:00 p.m. at the Downtown Library.

There being no further business, Ms. Ward moved, Mr. Powell seconded to adjourn the meeting.  Motion carried.

Elizabeth Latosi-Sawin
Secretary