2021-2022 Board Members
Mike Cadden, President July 2020 – June 2022, Board term expires June 30, 2023
Kyla Ward, Vice President, July 2020 – June 2022, Board term expires June 30 2024
Rosie Ballew-Jennings, Treasurer, March 2020 – June 2022, Board term expires June 30, 2024
Elizabeth Latosi-Sawin, Treasurer July 2021 – June 2023, Board term expires June 30, 2023
Doug Hutton, Board term expires June 30, 2024
David Jordan, Board term expires June 30, 2022
Brian Kirk, Board term expires June 30, 2023
Alison Schieber, Board term expires June 30, 2022
Ingrid Woodbury, Board term expires June 30, 2022

Meeting Rotation Schedule

The next regular monthly meeting of the Board of Trustees is scheduled for Wednesday, December 15, 2021 at 6:30 p.m at the Downtown Library.

Draft Minutes from the November 17, 2021 Board meeting:

ST. JOSEPH PUBLIC LIBRARY
Meeting of the Board of Trustees
November 17, 2021, 6:30 p.m., Washington Park Library/Zoom

M I N U T E S

The Board of Trustees of the St. Joseph Public Library met on November 17, 2021 at 6:30 p.m. at the Washington Park Library with the option to attend via Zoom. Board members in attendance were Rosetta Ballew-Jennings, Mike Cadden, Doug Hutton, David Jordan, Brian Kirk, Elizabeth Latosi-Sawin, Alison Schieber, Kyla Ward, and Ingrid Woodbury. Shirley Blakeney, Sarah Davis, Diana Grier, Evelyn Holtzclaw, Maryann Knorr, Madelyn Nelson, Sarah Schreimann, Karen Schultz, Kim Tullis, Kelsey Weber, Jen Wildhagen, Jessica Poet, and Mary Beth Revels were present from the staff. Riley Caton was present from the public, there was no media present, and Michael Keenan and Ron Auxier were in attendance to give presentations.

President Mike Cadden called the meeting to order and the roll call was taken.

Under approval of the minutes, Ward moved and Jordan seconded to approve the minutes of the October 20, 2021 meeting of the Board of Trustees as presented. All Board members in attendance voted “yes.” Motion carried.

Michael Keenan, Audit Partner at Cochran, Head, Vick & Co., presented the findings of the annual audit and provided a draft copy of the basic financial statements and required communications. There are no changes anticipated for the final version of the audit. The auditor intends to give a “clean opinion” of the library’s financial statements. There were no deficiencies related to internal controls or financial reporting. Keenan advised the board on current trends in cyber security and future accounting pronouncements. The final audit report is expected to be completed in the next couple of weeks and will be presented for acceptance at the December meeting.

Rosetta Ballew-Jennings presented the financial reports for the month of October prepared by library staff and Liechti, Franken & Young, LLC. She reported that she and Ms. Revels had another uneventful meeting with staff from the accountant’s office. Under approval of monthly expenditures, Woodbury moved, Ward seconded, to approve checks #33068 through #33121, October electronic withdrawals and direct deposits, and October journal entries. All Board members in attendance voted “yes.” Motion carried.

Rosetta Ballew-Jennings reminded the trustees that the accountants are keeping an eye on the low tax receipts, but nothing more will be known until after the first of the year. At that time it will be clearer on whether adjustments need to be made to the budget. Ward moved and Jordan seconded to accept the financial reports prepared by library staff and the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” Motion carried.

There was no other financial business.

There was no old business.

Under new business Rosetta Ballew-Jennings discussed the intention of the presented historic guidelines. These guidelines would be used to inform best practices, create a working file, and ensure fiduciary responsibility in the care and preservation of library buildings.

Mary Beth Revels presented long range planning proposals submitted by Library Strategies and OrangeBoy. Both companies are well versed in working with libraries and have either worked with SJPL in the past or come recommended. Following discussion, Revels was directed to gather more information and present her findings to the Board at the December meeting.

Architect Ron Auxier presented his proposal for completing a comprehensive assessment of the Downtown building. His assessment is expected to take around two months to complete and be conducted by Ron along with structural and mechanical engineers. Ward moved and Kirk seconded to accept the proposal as presented for the assessment of the Downtown Building. All Board members in attendance voted “yes.” Motion carried.

Mary Beth Revels reported that staff members requested to address the Board to discuss potential changes to the current COVID-19 protocols. The meeting packet included written staff comments, the current policy, and information on pandemic protocols at other Missouri libraries. Several library staff members addressed the Board and provided information and opinions both in favor of and against updating library protocols. Following a lengthy discussion, Jordan moved and Kirk seconded to resume normal patron time limits in SJPL buildings. All Board members in attendance voted “yes.” Motion carried.

Karen Schultz, Branch Manager of Washington Park, and Sarah Schriemann, Senior Library Assistant for Children’s and Teen Programming, gave an update on current happenings at Washington Park. They reported their Tricky Tuesdays and Take & Make programs for all ages are very successful. Schultz suggested more library signage around town and a big promotional push for all branches when the pandemic is over.

Under the report of the Personnel Committee Kyla Ward presented draft updates to the Director evaluation forms. Board members and staff will use different forms to evaluate the director. Once approved, the forms will be sent to Board and staff members within a few weeks. Latosi-Sawin moved and Woodbury seconded to accept the forms as presented. All Board members in attendance voted “yes.” Motion carried.

Mary Beth Revels briefly discussed the personnel manual update and encouraged Board members to provide feedback, ask questions, and suggest edits at a future meeting. It was decided to table the personnel manual discussions until after the Director evaluation is completed and it will placed on the agenda again in February 2022.

Kyla Ward reminded trustees of the ongoing collection of potential board members, and advised them that she currently has five names on the list.

Mary Beth Revels provided a brief Director’s Report. Circulation increased in October as compared to last year. She reminded the Board of various recorded programs done by different librarians and the numbers are showing those are successful in reaching people even months after the initial recording is done. Revels also read a thank you note addressed to the trustees for the recent lunch and gifts provided to staff on Staff Appreciation Day November 11th.

There was no other new business.

There was no public comment.

The next meeting of the Board of Trustees will be Wednesday, December 15, 2021 at 6:30 p.m. at the Downtown Library.

There being no further business, Ward moved and Woodbury seconded to adjourn the meeting. All Board members in attendance voted “yes.” Motion carried.

Elizabeth Latosi-Sawin
Secretary