2017-2018 Board Members
Mike Cadden
Barbara Maxwell
Dan Mefford, President
Elizabeth Sawin
Alison Schieber, Secretary
Jason Tindol, Treasurer
Brad Weil
John Welch
Ingrid Woodbury, Vice President

Board Bylaws
Board Meeting Rotation Schedule

The next monthly meeting of the Board of Trustees is scheduled for Tuesday, February 27, 2018 at 5:00 p.m. at the Washington Park Library.

Minutes from the November Board meeting:

ST. JOSEPH PUBLIC LIBRARY
Meeting of the Board of Trustees
January 23, 2018, 5:10 p.m., East Hills Library

M I N U T E S

The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on January 23, 2018 at 5:10 p.m. in the East Hills Library.  Board members in attendance were Mike Cadden, Dan Mefford, Betty Sawin, Alison Schieber, Jason Tindol and John Welch.  Barbara Maxwell, Brad Weil and Ingrid Woodbury were absent. Deloris Foster and Mary Beth Revels were present from the staff.  No one was present from the public or media.

President Dan Mefford called the meeting to order, welcomed everyone and the roll call was taken.

Under approval of the minutes, Mr. Welch moved and Dr. Cadden seconded to approve the minutes of the December 26, 2017 meeting of the Board of Trustees, as presented.  All Board members in attendance voted “yes.”  The motion carried.

Under approval of monthly expenditures, Dr. Tindol moved, Ms. Schieber seconded, to approve checks #30182 through #30239.  All Board members in attendance voted “yes.”  The motion carried.

Mr. Welch moved, Dr. Sawin seconded to approve payroll checks #10427 through #10446 and December direct deposits.  All Board members in attendance voted “yes.”  The motion carried.

Dr. Tindol presented the financial reports for the month of December prepared by Liechti, Franken & Young, LLC.  Ms. Revels met with the accountant the previous week.  Dr. Tindol moved that it was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC.  All Board members in attendance voted “yes.”  The motion carried.

Dr. Tindol presented the December Adjusting Journal Entries prepared by Liechti, Franken & Young, LLC.  Dr. Tindol moved that it was the recommendation of the Budget/Personnel Committee to approve the adjusting journal entries submitted by the office of Liechti, Franken & Young, LLC.  All Board members in attendance voted “yes.”  The motion carried.

There were no other financial issues.

Under the Monthly Report, Ms. Revels reported on the 115th anniversary event held at the Carnegie Library and the overnight New Year’s Eve event for teens at the East Hills Library.

Under reports of Committees, Ms. Revels reported she hopes to extensively review all of the buildings in the spring with architect Ron Auxier to discuss long-term building maintenance needs and projects.

Ms. Revels’ performance appraisal form was discussed.  Dr. Tindol moved that it was the recommendation of the Budget/Personnel Committee to form an ad hoc committee to determine the rating scale to be used.  All Board members in attendance voted “no.”  The motion failed.

Ms. Schieber moved and Dr. Cadden seconded to use a 3-point rating scale.  Two Board members in attendance voted “yes,” three voted “no” and one abstained. The motion failed.

Dr. Tindol moved and Mr. Welch seconded to use a 5-point rating scale.  Four Board members in attendance voted “yes,” and two abstained.  The motion carried.  Ms. Revels will edit the form based on the discussion at the Budget/Personnel Committee meeting and the Board will finalize it at the February meeting and collect completed evaluations at the March meeting.

There was no old business.

Under new business, the Board viewed the ninth segment in a webinar series Short Takes for Trustees. The topic was “Board Self Evaluation.”  The webinar series was produced by the American Library Association and made available to the library at no cost by the Missouri State Library.  Board members stated they would appreciate a refresher about local and state laws related to libraries.

Mary Beth Revels reported the library received an LSTA grant, administered by the Missouri State Library, to help underwrite the upcoming Summer Reading Program.  This year’s theme is “Libraries Rock.”  There is a library staff contest currently underway to design a t-shirt for this year’s program.

Ms. Revels reported on the MOREnet Network Assessment Report.  They recommended adding IT staff or assistance from a local IT company to help maintain the network.  Ms. Revels will begin working on bid specifications.

There was no other new business.

The next meeting of the Board of Trustees will be Tuesday, February 27, 2018 at 5:00 p.m. at the Washington Park Library.

There being no further business, Dr. Cadden moved, Dr. Sawin seconded to adjourn the meeting.  Motion carried.

Alison Schieber,
Secretary