Ingrid Woodbury, Vice President
The next monthly meeting of the Board of Trustees is scheduled for Tuesday, September 26, 2017 at 5:00 p.m. at the Carnegie Library.
Minutes from the August Board meeting:
Meeting of the Board of Trustees
August 29, 2017, 5:00 p.m., Downtown Library
M I N U T E S
The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on August 29, 2017 at 5:00 p.m. in the Downtown Library. Board members in attendance were Mike Cadden, Dan Mefford, Jason Tindol, John Welch and Ingrid Woodbury. Barbara Maxwell, Betty Sawin, Alison Schieber and Brad Weil were absent. Deloris Foster, Dee Zvolanek and Mary Beth Revels were present from the staff. No one was present from the public or media.
President Dan Mefford called the meeting to order and the roll call was taken.
Mr. Mefford opened a public hearing regarding the library’s proposed tax rate. There was no public comment and the public hearing was closed.
Under approval of the minutes, Dr. Tindol moved and Mr. Welch seconded to approve the minutes of the July 25, 2017 meeting of the Board of Trustees, as presented. All Board members in attendance voted “yes.” The motion carried.
Under approval of monthly expenditures, Dr. Cadden moved, Ms. Woodbury seconded, to approve checks #29818 through #29880. All Board members in attendance voted “yes.” The motion carried.
Ms. Woodbury moved, Dr. Tindol seconded, to approve payroll checks #10331 through #10346 and July direct deposits. All Board members in attendance voted “yes.” The motion carried.
Under approval of the debt service payment, Mr. Welch moved, Dr. Cadden seconded to approve the transfer of funds to Commerce Bank for payment. All Board members in attendance voted “yes.” The motion carried.
Dr. Tindol presented the financial reports for the month of July prepared by Liechti, Franken & Young, LLC. He and Ms. Revels met with the accountant the previous week. As only one month of the fiscal year has been completed there was nothing of note to report. It was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” The motion carried.
Ms. Revels presented a revision to the 2017-2018 budget to allow for a salary increase for all employees not at the top of their pay grade scale. The increase would be retroactive to July 1, 2017. The two employees at the top of the scale will receive a 2% salary adjustment at the end of the fiscal year. Ms. Revels also asked that she be allowed to adjust the entire salary scale if the minimum wage is increased in January. It was the recommendation of the Budget/Personnel Committee to approve the budget revision, along with all salary requests, as presented. All Board members in attendance voted “yes.” The motion carried.
There were no other financial issues.
Under the Monthly Report, Ms. Revels presented the annual report, the final summer reading program numbers and discussed a Weapons policy she plans to submit to the Board in September.
Under reports of Committees, Ms. Revels reported that Belcher Brick Restoration completed the brick repair and tuck pointing project at the Washington Park Library. She hopes to contract with him again for further tuck pointing repair at the branch. Ms. Revels met with Ron Auxier at the East Hills Library to discuss some small projects. Mr. Auxier is also consulting with the library on the repair of the Rotary Peace Globe that was broken when a child climbed into it.
Under old business, Ms. Revels reported that the library’s 0.15 tax levy renewal vote was successful on August 8. There were 2,682 “yes” votes and 372 “no”, for an 88% approval rate. Full 6-day-a-week service will be restored at the Carnegie, Downtown and Washington Park branches on October 1st.
There was no other old business.
Under new business, the tax rate for the year was discussed. Dr. Tindol moved, Ms. Woodbury seconded that the tax rate be set at $0.4136 per $100 of assessed valuation. All Board members in attendance voted “yes.” The motion carried.
Mr. Mefford suggested that the Board meeting rotation be set so that the July annual meeting moves to a different branch each year. Ms. Revels will present a plan for the schedule at the next Board meeting.
Ms. Revels presented a new policy “Collections of SJPL Request Form” for approval. The policy will give the library control over any usage of photographs for which it owns or controls the copyright. Dr. Cadden moved, Ms. Woodbury seconded to approve the “Collections of SJPL form.” All Board members in attendance voted “yes.” The motion carried.
Dee Zvolanek, branch manager of the Downtown Library, spoke about the Owen Meeting Room at the branch. It was named in honor of Mary Alicia, Luella and Juliette Owen who grew up and lived out their lives in a house near the Downtown Library and were all successful in the late 1800s and early 1900s in careers normally held by men.
Dr. Cadden announced the 21st annual Banned Books Reading will be held on September 28th on the MWSU campus and he asked that a Library Board member be a reader at the event.
There was no other new business.
The next meeting of the Board of Trustees will be Tuesday, September 26, 2017 at 5:00 p.m. at the Carnegie Library.
There being no further business, Ms. Woodbury moved, Mr. Welch seconded to adjourn the meeting. Motion carried
Mary Beth Revels
Secretary Pro Tempore