St Joseph Public Library

2012-2013 Board of Trustees, Barbara Maxwell and Ingrid Woodbury are not pictured.

The next regular monthly meeting of the Board of Trustees is scheduled for Tuesday, May 21, 2013 at 5:00 p.m. at the East Hills Library.

Minutes from the April Board meeting:

M I N U T E S

The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on April 16, 2013 at 5:00 p.m. in the Downtown Library.  Board members in attendance were Kathy Hill Bahner, Frank Connett, Brian Cronk, Steve Haskey, Jacklyn Koeneman, Barbara Maxwell, Brad Weil and Ingrid Woodbury.  Rick Hartigan was absent.  Shirley Blakeney, Carolyn Cunningham, Deloris Foster, Maryann Knorr and Mary Beth Revels were present from the staff.  No one was present from the media or public.

Mr. Haskey called the meeting to order and the roll call was taken.

Under approval of the minutes, Dr. Cronk moved, Ms. Koeneman seconded, to approve the minutes of the March 19, 2013 meeting of the Board of Trustees, as presented.  All Board members in attendance voted “yes.”  The motion carried.

Under approval of monthly expenditures, Ms. Maxwell moved, Ms. Woodbury seconded, to approve checks #25344 through #25429.  All Board members in attendance voted “yes.”  The motion carried.

Dr. Cronk presented the financial reports for the month of March prepared by Liechti, Franken & Young, LLC.  The library is still slightly over budget for the year in regard to expenses, but revenues are also higher than budgeted.

Dr. Cronk moved that it was the recommendation of the Personnel/Budget Committee to approve the March financial reports as prepared by the office of Liechti, Franken & Young, LLC.  All Board members in attendance voted “yes.”  The motion carried.

Dr. Cronk presented the Investment Policy.  Dr. Cronk moved that it was the recommendation of the Personnel/Budget Committee to approve the Investment Policy as presented.  All Board members in attendance voted “yes.”  The motion carried.

The discussion on the library’s retirement plan was tabled until the May meeting.  The library is still waiting to receive a proposal from LAGERS.  Ms. Revels was instructed to invite representatives from LAGERS and VALIC to the May Personnel/Budget Committee meeting.

Ms. Revels reported on National Library Week, the East Hills Library Peeps™ Show diorama contest and e-reader and tablet programs.  She also announced the library received an LSTA grant, administered by the Missouri State Library, in the amount of $20,406.00 to replace 48 public computers.  This will allow the library to upgrade all the public computers to the Windows 7 operating system.

Under reports of Committees, Mr. Revels reported on behalf of the Building Committee.  Delish Bakery is now open at the East Hills Library.  Additional electrical outlets were added at both the Downtown and WashingtonPark branches to accommodate patrons bringing in their own computer devices.  Miljavac Electric Company is going to give Steve Olson a proposal to change the lighting in the sidewalks in front of the East Hills Library.  The current lights have stopped working as they are frequently wet.

Ms. Hill Bahner discussed a fundraising idea for the Library Foundation.  She wondered if the Board would be opposed to offering naming rights to library meeting rooms in return for substantial donations.  Discussions will continue after a review of the Gift Policy.

There was no other old business.

Under new business, Ms. Revels presented a proposal for new hours as of July 1, 2013.  The hours will be increased at the East Hills Library to include Sunday and Wednesday evening hours.  The hours will be decreased at the Downtown Library by closing one hour earlier Monday through Wednesday, but being open an hour later on Thursdays.  Discussion ensued.  Ms. Koeneman moved, Ms. Maxwell seconded, to approve the new hours as presented.  All Board members in attendance except Dr. Cronk who abstained, voted “yes.”  The motion carried.

Ms. Revels presented a Sick Leave Bank Policy that was developed by reviewing other libraries’ Sick Leave Bank policies and then sending the draft to Board lawyer, Greg Lucas.  The presented policy is one that was redrafted by Mr. Lucas.  Mr. Connett moved, Ms. Maxwell seconded, to approved the Sick Leave Bank Policy as presented.  All Board members in attendance voted “yes.”  The motion carried.

The bylaws were discussed for possible revision.  Several suggestions were made and Ms. Revels will follow up with the City regarding actions to take if the majority feels a trustee should be removed from the Board.

Carolyn Cunningham, Branch Manager for the Downtown Library, shared information about recent and upcoming programs at the branch.

Under 5 Minute Trustee Education, Ms. Revels provided Board members with an update to the proposed cuts to State Library staff as planned by the Secretary of State and the actions being taken to address statewide concerns with those plans.

There was no other new business.

There was no public comment.

The next meeting of the Board of Trustees will be Tuesday, May 21, 2013 at 5:00 p.m. at the East Hills Library.

There being no further business Mr. Weil moved, Dr. Cronk seconded, to adjourn the meeting.  All Board members in attendance voted “yes.”  The motion carried.

Jacklyn Koeneman
Secretary