2017-2018 Board Members
Mike Cadden
Barbara Maxwell
Dan Mefford, President
Elizabeth Sawin
Alison Schieber, Secretary
Jason Tindol, Treasurer
Brad Weil
John Welch
Ingrid Woodbury, Vice President

Board Bylaws
Board Meeting Rotation Schedule

The next monthly meeting of the Board of Trustees is scheduled for Tuesday, November 28, 2017 at 5:00 p.m. at the Washington Park Library.

Minutes from the October Board meeting:

ST. JOSEPH PUBLIC LIBRARY
Meeting of the Board of Trustees
October 24, 2017, 5:00 p.m., East Hills Library

M I N U T E S

The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on October 24, 2017 at 5:00 p.m. in the East Hills Library.  Board members in attendance were Mike Cadden, Betty Sawin, Alison Schieber, Jason Tindol, Brad Weil, John Welch and Ingrid Woodbury.  Barbara Maxwell and Dan Mefford were absent. Shirley Blakeney, Deloris Foster and Mary Beth Revels were present from the staff.  Ron Auxier, from Ellison-Auxier Architects, Inc. was in attendance.  No one was present from the public or media.

Vice President Ingrid Woodbury called the meeting to order, welcomed everyone and the roll call was taken.

Mr. Auxier presented two bids for the East Hills Sidewalk and Railing Project.  Discussion ensued, including pricing for additional stair railing and a request for an alternative surface on a metal grate that is slick in the winter.  Both would be project add-ons to be approved at a later date.  Dr. Cadden moved and Mr. Weil seconded to accept the project bid from Lee Grover Construction Company, totaling $36,478.00.00.  All Board members in attendance voted “yes.”  The motion carried.

Under approval of the minutes, Dr. Tindol moved and Ms. Schieber seconded to approve the minutes of the September 26, 2017 meeting of the Board of Trustees, as presented.  All Board members in attendance voted “yes.”  The motion carried.

Under approval of monthly expenditures, Ms. Schieber moved, Dr. Sawin seconded, to approve checks #29948 through #30001, payroll checks #10365 through #10380 and September direct deposits.  All Board members in attendance voted “yes.”  The motion carried.

Dr. Tindol presented the financial reports for the month of September prepared by Liechti, Franken & Young, LLC.  Ms. Revels met with the accountant the previous week.  There was little to report as it is early in the fiscal year.  Dr. Tindol moved that it was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC.  All Board members in attendance voted “yes.”  The motion carried.

There were no other financial issues.

Under the Monthly Report, Ms. Revels pointed out the new programming statistics page in the printed report that makes it easier to see the number of programs and attendance at those programs for each branch.

Under reports of Committees, Ms. Revels reported that Belcher Brick Restoration is continuing the tuck pointing project at the Washington Park Library.  The library recently received memorial donations and both the Downtown and East Hills branches will be making furniture-type purchases with those funds.

Under old business, Ms. Revels’ performance appraisal form was discussed.  It will be updated to group the performance measures by category and discussed again.  The Board plans to complete the review of Ms. Revels by the end of the fiscal year.

There was no other old business.

Under new business, Ms. Revels requested permission to serve wine at an after-hours program to celebrate the 115th Anniversary of the opening of the Carnegie Library.  It will be December 1, 2017 at 7:00 p.m.  The event will feature the author Romalyn Tilgham and her novel about Carnegie libraries in Kansas, “To the Stars through Difficulites.”  Tickets will be given to patrons wishing to have a glass a wine to ensure no one has more than one glass.  Ms. Schieber moved, Dr. Cadden seconded to approve serving wine at the Carnegie Library Anniversary event on December 1, 2017.  All Board members in attendance voted “yes.”  The motion carried.

Shirley Blakeney, branch manager of the East Hills Library, discussed book and movie donations and the process library staff goes through in deciding to either add the item or give it to the Friends of the Library for their book sales.  Library staff often trades out a worn looking library book for a nicer looking donation.

There was no other new business.

The next meeting of the Board of Trustees will be Tuesday, November 28, 2017 at 5:00 p.m. at the Washington Park Library.

There being no further business, Mr. Weil moved, Ms. Schieber seconded to adjourn the meeting.  Motion carried.

Alison Schieber
Secretary