The next monthly meeting of the Board of Trustees is scheduled for Tuesday, October 23, 2018 at 5:00 p.m. at the Washington Park Library.
Draft Minutes from the September Board meeting:
Meeting of the Board of Trustees
September 25, 2018, 5:00 p.m., East Hills Library
M I N U T E S
The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on September 25, 2018 at 5:00 p.m. in the East Hills Library. Board members in attendance were Mike Cadden, Dan Mefford, Elizabeth Sawin, Alison Schieber, Kyla Ward, Sharon Wasson, John Welch, and Ingrid Woodbury. Brad Weil was absent. Shirley Blakeney, Deloris Foster, and Mary Beth Revels were present from the staff. No one was present from the public or media.
President Ingrid Woodbury called the meeting to order and the roll call was taken.
Under approval of the minutes, Mr. Mefford moved and Ms. Ward seconded to approve the minutes of the August 21, 2018 meeting of the Board of Trustees, as presented. All Board members in attendance voted “yes.” The motion carried.
Under approval of monthly expenditures, Mr. Welch moved, Dr. Cadden seconded, to approve checks #30709 through #30768, payroll checks #10615 through #10635 and August direct deposits. All Board members in attendance voted “yes.” The motion carried.
Under approval of the Commerce Debt Service Payment, Ms. Ward moved, Mr. Welch seconded, to approve the payment as presented. All Board members in attendance voted “yes.” The motion carried.
Mr. Mefford presented the financial reports for the month of August prepared by Liechti, Franken & Young, LLC. Ms. Woodbury and Ms. Revels met with the accountant the previous week. There were no anomalies to report. It was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” The motion carried.
Mr. Mefford presented the August Journal Entries prepared by Liechti, Franken & Young, LLC. It was the recommendation of the Budget/Personnel Committee to approve the adjusting journal entries prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” The motion carried.
Ms. Revels reported auditors from Cochran, Head, Vick & Co., are in the library completing fieldwork and they plan to finish by October 5, 2018.
There were no other financial issues.
Under the Monthly Report, Ms. Revels reported that Deloris Foster is trying out part time hours and is using accrued time to make up the difference. Jennifer Sanders-Tutt is receiving an award at the Missouri Library Association Conference, Excellence in Genealogy & Local History. She and Ms. Revels are attending the conference to attend the Awards Banquet. Five other staff members will be attending all three days of the conference.
Under reports of Committees, Ms. Revels reported that automatic door openers were installed in all the bathrooms at the East Hills Library. Staff is monitoring an erosion issue at Washington Park to determine if an underground gutter drain needs repair.
Ms. Revels reported one company, Archer Lawn Care, responded to the library’s bid for snow and ice removal. She presented a reported that detailed pricing. Discussion ensued. Ms. Schieber moved, Dr. Sawin seconded, to accept the snow and ice removal bid from Archer Lawn Care. All Board members in attendance voted “yes.” The motion carried.
Under old business, the “Evaluation of Library Director” form was discussed. Mr. Mefford moved, Dr. Sawin seconded, to refer the editing of the form to the Budget/Personnel Committee. All Board members in attendance voted “yes.” The motion carried.
Ms. Revels presented a report on the progress of the 2015-2020 Long Range Plan. The Board had previously discussed beginning a new long range plan process but Ms. Revels asked that be delayed for a year so she can focus on reviewing and updating library policies. The consensus of the Board was to allow Ms. Revels to focus on updating library policies over the next twelve months.
There was no other old business.
Under new business, Ms. Woodbury announced the SJPL Foundation is hosting a Franken-stein event at the River Bluff Brewery to celebrate the 200th anniversary of the publication of Frankenstein by Mary Shelley. Invitations were mailed earlier in the day.
Shirley Blakeney, branch manager of the East Hills Library, spoke about the role of volunteers at the branch.
The Board viewed the final segment in the “Short Takes for Trustees” video series made available by the Missouri State Library and produced by the American Library Association. The topic was Board Succession Planning and Orientation.
Ms. Blakeney suggested that the Board be introduced to the staff in the same way that new staff are introduced through a short introductory email with a picture. Ms. Revels will work with Board members to accomplish this.
There was no other new business.
The next meeting of the Board of Trustees will be Tuesday, October 23, 2018 at 5:00 p.m. at the Washington Park Library.
There being no further business, Mr. Mefford moved, Dr. Cadden seconded to adjourn the meeting. Motion carried.