2017-2018 Board Members
Mike Cadden
Barbara Maxwell
Dan Mefford, President
Elizabeth Sawin
Alison Schieber, Secretary
Jason Tindol, Treasurer
Brad Weil
John Welch
Ingrid Woodbury, Vice President

Board Bylaws
Board Meeting Rotation Schedule

The next monthly meeting of the Board of Trustees is scheduled for Tuesday, January 23, 2018 at 5:00 p.m. at the East Hills Library.

Minutes from the November Board meeting:

ST. JOSEPH PUBLIC LIBRARY
Meeting of the Board of Trustees
December 26, 2017, 5:00 p.m., Downtown Library

M I N U T E S

The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on December 26, 2017 at 5:00 p.m. in the Downtown Library.  Board members in attendance were Mike Cadden, Dan Mefford, Betty Sawin, Alison Schieber, Brad Weil, John Welch and Ingrid Woodbury.  Barbara Maxwell and Jason Tindol were absent. Deloris Foster, Dee Zvolanek and Mary Beth Revels were present from the staff.  No one was present from the public or media.

President Dan Mefford called the meeting to order, welcomed everyone and the roll call was taken.

Under approval of the minutes, Dr. Cadden moved and Ms. Schieber seconded to approve the minutes of the November 28, 2017 meeting of the Board of Trustees, as presented.  All Board members in attendance voted “yes.”  The motion carried.

Under approval of monthly expenditures, Mr. Welch moved, Dr. Sawin seconded, to approve checks #30074 through #30181.  All Board members in attendance voted “yes.”  The motion carried.

Dr. Cadden moved, Ms. Schieber seconded to approve payroll checks #10399 through #10426 and November direct deposits.  All Board members in attendance voted “yes.”  The motion carried.

Mr. Mefford presented the financial reports for the month of November prepared by Liechti, Franken & Young, LLC.  Jason Tindol and Ms. Revels met with the accountant the previous week.  Mr. Weil moved that it was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC.  All Board members in attendance voted “yes.”  The motion carried.

Mr. Mefford presented the November Adjusting Journal Entries prepared by Liechti, Franken & Young, LLC.  Mr. Weil explained the purpose of the journal entries and that the auditors from Cochran Head Vick & Co., LLC recommended that the Board review and approve them monthly.  Mr. Weil moved that it was the recommendation of the Budget/Personnel Committee to approve the adjusting journal entries submitted by the office of Liechti, Franken & Young, LLC.  All Board members in attendance voted “yes.”  The motion carried.

Mr. Weil moved that it was the recommendation of the Budget/Personnel Committee to request that the auditors include employees’ accrued vacation and sick time in the next annual audit report.  All Board members in attendance voted “yes.”  The motion carried.

There were no other financial issues.

Under the Monthly Report, Ms. Revels reported that Library Advocacy Day and Great Northwest Day at the Capitol are both scheduled for February 6, 2018 and asked if any Board members are interested in attending.

Under reports of Committees, Ms. Revels reported that the library is working with Missouri Glass to get a bid on window repairs at the Carnegie Library.  It was suggested that she contact the Dillon Company to find out if they do commercial work.

Under old business, Ms. Revels’ performance appraisal form was discussed.  A tentative schedule was discussed where the form will be finalized in January, giving the Board time to review a newly designed form created by Dr. Cadden.  The form will be given to Board, staff and Ms. Revels to complete in March with a final review discussion in April.  Mr. Weil moved that it was the recommendation of the Budget/Personnel Committee to use the Director Performance Evaluation form created by Dr. Cadden to be finalized at the January Board meeting.  All Board members in attendance voted “yes.”  The motion carried.

There was no other old business.

Under new business, the Board viewed the eighth in a webinar series Short Takes for Trustees. The topic was “Evaluating the Library Director.”  The webinar series was produced by the American Library Association and made available to the library at no cost by the Missouri State Library.

Dee Zvolanek, branch manager of the Downtown Library, discussed plans for moving some of the adult fiction collection to make more room for the DVD collection at the branch.

Mr. Mefford reported the Library Board received a Christmas card from the Mayor and City Council.

There was no other new business.

The next meeting of the Board of Trustees will be Tuesday, January 23, 2018 at 5:00 p.m. at the East Hills Library.

There being no further business, Ms. Woodbury moved, Dr. Cadden seconded to adjourn the meeting.  Motion carried.

Alison Schieber,
Secretary