Ingrid Woodbury, Vice President
The next monthly meeting of the Board of Trustees is scheduled for Tuesday, June 26, 2018 at 5:00 p.m. at the Washington Park Library.
Minutes from the May Board meeting:
Meeting of the Board of Trustees
May 22, 2018, 5:00 p.m., East Hills Library
M I N U T E S
The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on May 22, 2018 at 5:00 p.m. in the East Hills Library. Board members in attendance were Mike Cadden, Dan Mefford, Betty Sawin, Jason Tindol, John Welch, and Ingrid Woodbury. Barbara Maxwell, Alison Schieber, and Brad Weil were absent. Shirley Blakeney, Deloris Foster, and Mary Beth Revels were present from the staff. No one was present from the public or media.
President Dan Mefford called the meeting to order, welcomed everyone, and the roll call was taken
Under approval of the minutes, Mr. Welch moved and Dr. Sawin seconded to approve the minutes of the April 24, 2018 meeting of the Board of Trustees, as presented. All Board members in attendance voted “yes.” The motion carried.
Under approval of monthly expenditures, Dr. Cadden moved, Dr. Tindol seconded, to approve checks #30421 through #30477, payroll checks #10512 through #10534, and April direct deposits. All Board members in attendance voted “yes.” The motion carried.
Mr. Mefford presented the financial reports for the month of April prepared by Liechti, Franken & Young, LLC. He and Ms. Revels met with the accountant the previous week. Dr. Tindol moved and Dr. Cadden seconded to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” The motion carried.
Dr. Tindol presented the April Adjusting Journal Entries prepared by Liechti, Franken & Young, LLC. Dr. Sawin moved and Ms. Woodbury seconded to approve the adjusting journal entries submitted by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” The motion carried.
Ms. Revels reported more and more vendors are requesting the library to sign up for e-billing and electronic payments. Ms. Woodbury moved and Dr. Tindol seconded that Ms. Revels should use discretion and sign up for e-billing and electronic payments when appropriate. All Board members in attendance voted “yes.” The motion carried.
Ms. Revels presented two draft budgets. The first was a development budget that allows the library to move forward on some improvements prior to the 2020 payoff of debt and the other draft was a balanced budget. Ms. Revels was directed to include justification in the budget narrative for the development budget and present it for approval at the June meeting.
There were no other financial issues.
Under the monthly report, Ms. Revels reported on the 8th annual trivia night fundraiser and annual statistical counts. She issued an RFP on Monday to four local IT companies to provide support to the library’s IT staff person. Another IT company was suggested to Ms. Revels. She also discussed the monthly events calendar. Going forward, it will not include public events. Ms. Revels will ensure members of all three library-related boards are signed up for the monthly events calendar newsletter.
Under reports of committees, Ms. Revels presented a proposal from Wesley’s Glass to install an emergency exit door at the East Hills Library in a location where there are currently windows. The total cost, including installation is $5,983.00. Dr. Sawin moved and Ms. Woodbury to approve the proposal from Wesley’s Glass. All Board members in attendance voted “yes.” The motion carried.
Under old business, Mr. Mefford presented a copy of the director review form that showed how many staff members and/or Board members marked N/A on the different questions. Ms. Revels was directed to scan and email it to all Board members.
There was no other old business.
Under new business, Shirley Blakeney, Branch Manager of the East Hills Library, talked about the Google Reviews of the branch and monthly staff meetings.
There was no other new business.
The next meeting of the Board of Trustees will be Tuesday, June 26, 2018 at 5:00 p.m. at the Washington Park Library.
There being no further business, Dr. Sawin moved, Dr. Tindol seconded to adjourn the meeting. Motion carried.
Mary Beth Revels
Secretary Pro Tempore