The next monthly meeting of the Board of Trustees is scheduled for Tuesday, August 21, 2018 at 5:00 p.m. at the Carnegie Library.
Minutes from the July Board meeting:
Meeting of the Board of Trustees
July 24, 2018, 5:05 p.m., Downtown Library
M I N U T E S
The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on July 24, 2018 at 5:05 p.m. in the Downtown Library. Board members in attendance were Mike Cadden, Dan Mefford, Alison Schieber, Sharon Wasson, John Welch, and Ingrid Woodbury. Betty Sawin and Brad Weil were absent. Dee Zvolanek and Mary Beth Revels were present from the staff. No one was present from the public or media.
President Ingrid Woodbury called the meeting to order, welcomed everyone, introductions were made, and the roll call was taken.
Resolutions for retired Board members Barbara Maxwell and Jason Tindol are attached to these minutes.
Under approval of the minutes, Mr. Mefford moved and Ms. Schieber seconded to approve the minutes of the June 26, 2018 meeting of the Board of Trustees, as presented. All Board members in attendance voted “yes.” The motion carried.
Under approval of monthly expenditures, Dr. Cadden moved, Ms. Schieber seconded, to approve checks #30587 through #30643, payroll checks #10570 through #10592, and June direct deposits. All Board members in attendance voted “yes.” The motion carried.
Mr. Mefford presented the financial reports for the month of June prepared by Liechti, Franken & Young, LLC. He and Ms. Revels met with the accountant the previous week. The library ended the year with revenues at 100% of projected receipts and expenses at 102%. The library spent approximately $80,000 on capital improvements for the library buildings and grounds during the fiscal year and that accounts for the overage in expenses. Mr. Mefford moved it was the recommendation of the Budget/Personnel to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” The motion carried.
Mr. Mefford presented the June Adjusting Journal Entries prepared by Liechti, Franken & Young, LLC. Mr. Mefford moved it was the recommendation of the Budget/Personnel to approve the adjusting journal entries submitted by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” The motion carried.
There were no other financial issues.
Under the monthly report, Ms. Revels discussed final circulation and program numbers for the fiscal year. Mr. Mefford requested information on the wireless software the library uses and Dr. Cadden requested information on the percentage breakdown of adult, young adult and children’s material in the collection.
Under reports of committees, Ms. Revels reported there are no major projects happening this summer.
Under old business, Ms. Woodbury again welcomed Sharon Wasson to her first meeting and reported a name has been submitted to the Mayor’s office to fill the vacancy left by Jason Tindol’s resignation.
Ms. Revels reported she is compiling information for activities completed is support of the long range plan and will have a report at the next meeting.
There was no other old business.
Under new business, Ms. Woodbury reported two Board members need to serve as liaison members to the St. Joseph Public Library Foundation. She and Brad Weil are willing to serve again. Ms. Schieber moved and Mr. Welch seconded to appoint Ingrid Woodbury and Brad Weil to the St. Joseph Public Library Foundation Board for one-year terms. All Board members in attendance voted “yes.” The motion carried.
Dee Zvolanek, Branch Manager of the Downtown Library, discussed PBS’s Great American Read and how the library is participating.
The Board viewed a video that is part of the “Short Takes for Trustees” series made available by the Missouri State Library. The topic was Board Self Evaluation. Board members were asked to complete the self-evaluation and bring it to the September meeting for discussion. Ms. Revels was also asked to send information to all Board members on how to access the videos so that those who have not seen all of them may do so on their own.
Ms. Revels asked if the Budget/Personnel Committee should continue to meet monthly, as opposed to simply reviewing the financial reports in the full Board meeting. It was decided the committee should continue to meet monthly.
There was no other new business.
The next meeting of the Board of Trustees will be Tuesday, August 21, 2018 at 5:00 p.m. at the Carnegie Library.
There being no further business, Dr. Cadden moved, Mr. Welch seconded to adjourn the meeting. Motion carried.
Mary Beth Revels
Secretary Pro Tempore