2016-2017 Board Members
Mike Cadden
Barbara Maxwell
Dan Mefford, President
Elizabeth Sawin
Alison Schieber, Secretary
Jason Tindol, Treasurer
Brad Weil
John Welch
Ingrid Woodbury, Vice President

Board Bylaws

The next monthly meeting of the Board of Trustees is scheduled for Tuesday, April 25, 2017 at 5:00 p.m. at the Downtown Library.

Minutes from the March Board meeting:

ST. JOSEPH PUBLIC LIBRARY
Meeting of the Board of Trustees
March 28, 2017, 5:00 p.m., Washington Park Library

M I N U T E S

The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on March 28, 2017 at 5:00 p.m. in the Washington Park Library.  Board members in attendance were Mike Cadden, Barbara Maxwell, Dan Mefford, Betty Sawin, Jason Tindol and John Welch.  Alison Schieber, Brad Weil and Ingrid Woodbury were absent.  Deloris Foster, Karen Schultz and Mary Beth Revels were present from the staff.  No one was present from the public or media.

President Dan Mefford called the meeting to order and the roll call was taken.

Under approval of the minutes, Ms. Maxwell moved and Mr. Welch seconded to approve the minutes of the February 28, 2017 meeting of the Board of Trustees, as presented.  All Board members in attendance voted “yes.”  The motion carried.

Under approval of monthly expenditures, Ms. Maxwell moved, Dr. Tindol seconded, to approve checks #29448 through #29503, payroll checks #10251 through #10265 and February’s direct deposits.  All Board members in attendance voted “yes.”  The motion carried.

Under approval of the Commerce debt service payment, Mr. Welch moved, Ms. Maxwell seconded, to approve the debt service payment.  All Board members in attendance voted “yes.”  The motion carried.

Dr. Tindol presented the financial reports for the month of February prepared by Liechti, Franken & Young, LLC.  He and Ms. Revels met with the accountant the previous week. There were no anomalies to report and the library is on track to end the year within budget.  It was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC.  All Board members in attendance voted “yes.”  The motion carried.

There were no other financial issues.

Under the Monthly Report, Ms. Revels reported on some of the 3D printer projects that have been completed to date.  Jen Wildhagen led two very successful series of programs on video-making for kids at the Downtown Library and is now hosting them at East Hills.  The Autism Alliance offered an Autism Spectrum Disorder Registry with the Police Department at the East Hills Library.

Under reports of Committees, Ms. Revels reported that the library is still working to locate a brick mason to complete tuck pointing and repairs of a brick wall at the Washington Park Library.  Staff is trying to determine why water bills have risen at the Carnegie Library.  HVAC repairs have been made, maintenance will be done to toilets this week and the water company is going to check the meter.

Under old business, Ms. Revels reported that the Library Foundation has contracted with Sandlot Strategic, Inc. to create a public awareness campaign about the library.  The campaign will involve traditional media, social media and print.

Ms. Revels presented two new policies, “Oral History Donor Agreement” and “Oral History Project Deed of Gift.”  Dr. Cadden moved, Dr. Sawin seconded, to approve the Oral History Donor Agreement.  All Board members in attendance voted “yes.”  The motion carried.

Dr. Cadden moved, Dr. Sawin seconded, to approve the Oral History Project Deed of Gift.  All Board members in attendance voted “yes.”  The motion carried.

There was no other old business.

Under new business, Karen Schultz, Branch Manager of the Washington Park Library, shared information about the new Monarch Butterfly Garden and related programming, plans for Second Harvest Food Bank lunches over the summer and a new look for the storytime room courtesy of Children’s Librarian, Sarah Goins.

There was no other new business.

The next meeting of the Board of Trustees will be Tuesday, April 25, 2017 at 5:00 p.m. at the Downtown Library.

There being no further business, Mr. Welch moved, Dr. Sawin seconded to adjourn the meeting.  Motion carried.

Mary Beth Revels
Secretary Pro Tempore