Ingrid Woodbury, Vice President
The next monthly meeting of the Board of Trustees is scheduled for Tuesday, May 23, 2017 at 5:00 p.m. at the Carnegie Library.
Minutes from the April Board meeting:
Meeting of the Board of Trustees
April 25, 2017, 5:00 p.m., Downtown Library
M I N U T E S
The regular monthly meeting of the St. Joseph Public Library Board of Trustees was held on April 25, 2017 at 5:00 p.m. in the Downtown Library. Board members in attendance were Mike Cadden, Barbara Maxwell, Dan Mefford, Alison Schieber, John Welch and Ingrid Woodbury. Betty Sawin, Jason Tindol and Brad Weil were absent. Deloris Foster and Mary Beth Revels were present from the staff. No one was present from the public or media.
President Dan Mefford called the meeting to order and the roll call was taken.
Under approval of the minutes, Ms. Maxwell moved and Mr. Cadden seconded to approve the minutes of the March 28, 2017 meeting of the Board of Trustees, as presented. All Board members in attendance voted “yes.” The motion carried.
Under approval of monthly expenditures, Ms. Schieber moved, Ms. Maxwell seconded, to approve checks #29504 through #29571. All Board members in attendance voted “yes.” The motion carried.
Dr. Cadden moved, Ms. Maxwell seconded, to approve payroll checks #10266 through #10279 and March’s direct deposits. All Board members in attendance voted “yes.” The motion carried.
Mr. Mefford presented the financial reports for the month of March prepared by Liechti, Franken & Young, LLC. Ms. Revels met with the accountant the previous week. There were no anomalies to report and the library is on track to end the year within budget. It was the recommendation of the Budget/Personnel Committee to accept the financial reports prepared by the office of Liechti, Franken & Young, LLC. All Board members in attendance voted “yes.” The motion carried.
There were no other financial issues.
Mr. Mefford asked to change the order of business because he needed to leave early. Ms. Revels presented a total revision of the, “Meeting Room Policy.” Dr. Cadden suggested some additional edits to the policy. Ms. Maxwell moved, Dr. Cadden seconded, to approve the new Meeting Room Policy, as edited. All Board members in attendance voted “yes.” The motion carried.
Under the Monthly Report, Ms. Revels reported that the Downtown Library is checking out seeds again. 330 packets of seeds were given out in March. The Washington Park Library weeded all of the VHS from their collection of materials. The three other libraries still have videos on the shelves. She reported on the annual statistics that were collected in April. Library visits and in-library usage of material were up over last year, while reference questions were down.
Vice President, Ingrid Woodbury, took over chairing the meeting due to Mr. Mefford’s exit. Under reports of Committees, Ms. Revels reported that the library is still working to locate a brick mason to complete tuck pointing and repairs of a brick wall at the Washington Park Library.
Under old business, Ms. Revels reported that the public awareness campaign about the library will be live in a few days. The St. Joseph Public Library Foundation is funding the awareness campaign.
There was no other old business.
Under new business, Jen Wildhagen, Manager of the Children’s Department at the Downtown Library, shared information about the video-making programs she is offering at the library. The equipment for the program was purchased with federal grant funds administered by the Missouri State Library. The programs have been offered so far to children from kindergarten through 8th grade and will include high school students this summer.
The Board viewed the fourth in a webinar series Short Takes for Trustees. The topic was “Board Advocacy.” The webinar series was produced by the American Library Association and made available to the library at no cost by the Missouri State Library.
There was no other new business.
The next meeting of the Board of Trustees will be Tuesday, May 23, 2017 at 5:00 p.m. at the Carnegie Library.
There being no further business, Dr. Cadden moved, Ms. Maxwell seconded to adjourn the meeting. Motion carried.